The 4 greatest AI apps you want for work productiveness

4 best AI apps for work productivity. This vibrant illustration depicts a man and a woman engaging with AI technology in a futuristic setting. The man, sitting at a desk with a laptop, interacts with various tech gadgets around him, while the woman, floating above, carries books and communicates through digital messages. The scene is set against a backdrop of a circuit board, emphasizing the theme of connectivity and technology, with the letters "AI" prominently displayed in the center, symbolizing the focus on artificial intelligence in enhancing productivity and collaboration.

We’re usually informed to “work smarter, not more durable,” however with solely so many hours in a day, making further time is important. For this, a slew of AI productiveness instruments, which streamline, automate, and optimize can be found proper now to assist with this workload.

Not solely can these nifty AI apps and instruments assist enhance productiveness by organizing schedules and duties higher, however they will additionally use machine studying to do a few of these time-consuming or repetitive duties that we regularly wish to keep away from. A few of these chances are you’ll acknowledge, having been round for a while, whereas others have just lately joined the membership.

use AI apps for work productiveness

AI productiveness instruments are bit like having an MIT graduate assistant available who anticipates each want, automating varied mundane duties, organizing info, and even managing buyer communications by way of chatbots. The best AI device may even recommend edits, compose emails, and streamline customer support.

A graphic designer might use an AI device to robotically resize and format photographs, lowering many hours of guide labor. Digital assistants (VA) do the boring activity of organizing calendars, scheduling conferences, and crafting tailor-made to-do lists, even adapting its communication fashion to ship personalised emails.

For these managing a number of social media accounts, VAs can assume the posting duties, making certain constant and well timed updates. E mail administration software program revolutionizes inbox interactions by prioritizing necessary messages and filtering out spam or much less pressing emails. These instruments will be configured to type emails into folders primarily based on the sender or topic, simplifying the administration of a busy inbox.

AI analytics instruments take uncooked knowledge from varied sources and remodel it into detailed studies and visualizations. They can spot patterns and insights that nobody else notices. These instruments can improve mission administration by monitoring activity progress, predicting timelines, effectively allocating assets, and fostering collaboration to maintain tasks on observe.

AI purposes also can synchronize throughout totally different calendar methods, reminiscent of Outlook and Google Calendars, to handle appointments and conferences seamlessly. Content material creation instruments increase their usefulness by producing quite a lot of content material, from participating written items like weblog articles to fascinating visuals for social media platforms. These instruments will help assist content material creators in producing high-quality content material with minimal effort, reshaping the panorama of labor and productiveness.

What are a few of the greatest AI apps for work?

For these with a calendar stuffed with conferences, is amongst a number of instruments that may make it far simpler to transcribe conversations. OtterPilot is the software program’s assembly assistant that data audio, writes notes, robotically captures slides, and generates summaries.

Whereas it’s solely out there in English in the intervening time, customers can get automated notes for Zoom, Google Meet, and Microsoft Groups. All notes are additionally searchable, and shareable. What’s extra, if Slack is a part of your workflow, it may well robotically share real-time updates with teammates within the communication platform, making certain everyone seems to be within the loop.

One other cool function is its integration with file internet hosting companies. When a video or audio file is added to the Otter app folder in Dropbox, it’s robotically transcribed and synced with Otter.

Throughout digital periods, Otter can document lecture slides and incorporate them into the notes, serving to college students recall particulars inside the full context. It could then create a abstract with out having to learn the complete transcript. This can be a significantly useful device because it additionally hyperlinks to the assembly notes and creates an motion objects listing.

Otter also can generate follow-up emails, mission standing updates, weblog posts, and rather more.

The device is free for as much as 300 month-to-month transcription minutes, whereas paid plans begin at $18 per 30 days.


Notion has lengthy been a favourite mission administration device with many staff, nevertheless it’s now built-in AI into the device. Notion AI can generate textual content, autofill databases, create concise summaries of pages, and assign motion objects primarily based on particular paperwork, serving as invaluable instruments for saving time.

Customers also can ask the chatbot questions, permitting it to deal with the duty of studying massive quantities of textual content and paperwork. From there, the AI will generate responses to any questions and hyperlink to the pages it used to compile the solutions. It’s value noting that this function remains to be in beta.

AI options are priced at $10 per workspace per 30 days. Whereas Notion is free for particular person use, paid plans start at $10 month-to-month, not together with the price of AI.


Like a few of the others talked about, Grammarly is a well-established device, and it has integrated AI into its core companies. Recognized for effectively checking spelling, grammar, and conciseness, the platform is fairly good at on a regular basis writing.

An effective way of utilizing the device is to have the Grammarly for Chrome extension turned on in order that the AI can work within the background to catch any errors made.

Other than fundamental grammar help, the device can provide different extra superior help because of its integration of generative AI, which added options and shortcuts that may present shortcuts to day-to-day duties.

For instance, Grammarly can be utilized to create or rewrite textual content, present concepts, establish gaps in writing, change the tone of a textual content, generate fast replies, make outlines, and extra. Customers also can choose a voice, which incorporates choices for formality and tone, to assist compose messages for various platforms, reminiscent of LinkedIn or e mail.

Nevertheless, generally it would underline random items of textual content, even when it’s right – which will be off-putting.

The free model will present fundamental grammar and spelling checks, whereas the $12 per 30 days plan consists of superior checks and elegance options.

When testing out, customers have the choice to give attention to work or keep energized. In response to the app, customers who hear for a minimum of two hours per week report thrice fewer focus disruptions. The app then considers elements reminiscent of neural impact degree, music complexity, perfect genres, and actions. They supplied a Lo-fi circadian rhythm tune to accompany our work, which made for a nice listening expertise.

Not like Spotify’s research playlists,’s music is designed by a group of scientists and composers to assist customers focus. In response to the web site, the app’s practical music is created from the bottom as much as affect the mind and optimize efficiency.

The platform states that the music is examined with easy ‘video games’ utilized in psychology analysis to measure targeted consideration. The experiments embrace a placebo model of the identical music with out expertise, permitting them to measure the distinction.

Whereas there’s a trial interval, it typically prices $9.99 per 30 days or $69.99 per yr.

AI apps could not be capable to substitute work, however they will actually make it simpler. It simply requires a while to discover ways to use them.

Featured picture: Canva

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